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(All questions are handled with appropriate discretion. The questions posted in Mr. Eisner’s columns are generalized frequently asked questions.)
A – The library board. This is the case regardless of whether appointment of an employee is to a position in either an association or public library:
- Board authority- the Library Board is the appointing authority.
- The Board may delegate to the Director or any other managerial employee, the task of seeking a qualified person to fill the position and then recommending to the Board the appointment of a qualified person, including salary or salary range and fringe benefits for that position.
If the Board has authorized the creation of a new position, or the replacement of an employee due to retirement, resignation or death, regardless of whether the position is full-time or part-time, or involves the recruitment of a person not currently a library employee:
i) an association library board may stipulate the method to be used to recruit candidates. This may be by advertising the position in local media having coverage in the library’s service area, and is entirely within the Board’s discretion;
ii) a public library, cannot improperly contravene local Civil Service Commission Rules by utilizing such a procedure. By law, the local Civil Service Commission is the recruiting agency for employees of public libraries within its jurisdiction. Thus, before resorting to other means of recruitment such as advertising a position, the local Commission should be consulted to determine if a current List of Eligibles exists from which appointments can be made.
Regardless of type of library, a board should also determine if there exists a provision in a board’s current written agreement with a staff bargaining agent, containing a clause requiring that any vacancy or new position be posted in order to provide current employees having the requisite qualifications as listed in the notification, the opportunity to apply and be considered for appointment, or given first preference in consideration.
It is the sole prerogative of the library board, not the library director nor any other employee, to appoint any person or persons to be library employees.
- Director’s responsibility- to carry out those duties assigned to him/her by the library board, including recommendations to that board for employment of personnel where those positions and salary and benefits therefor have been approved by the board. When authorized or requested by the board, the director may recommend to the board appropriate salary and fringe benefits for library staff. When adopted by the library board, these should be noted in the minutes of the meeting where such action(s) took place.