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LTA Board of Directors Meeting
LTA Board of Directors Meeting
November 14-15, 2014
Hampton Inn, Albany, NY
Present: Bob Presutti, Martha Anderson, Tish Fontanella, Bola Majekdunmi, Adria Ripka, John McCarthy, Kim Garrett, John Eberhardt, Jean Currie
Excused: George Wolf
Friday, November 14, 2014
Call to Order
Bob Presutti called the meeting to order at 7:23 pm.
No public comment at this time.
Approval of Minutes
Kim moved to approve the minutes from the September 2014 meeting and Bola seconded. The minutes were approved unanimously.
The board did a round-robin form of introductions to introduce LTA Directors who came onto the Board in September.
Profit and Loss statements were reviewed. The report was accepted for filing. The forecast for
2014 remained positive, however increased membership and sponsorship opportunities were
Bob stressed the continued importance of membership recruitment and outreach with local libraries. He also relayed issues concerning library funding from towns and the possibility of forming county library entities to stabilize funding.
Bola presented the 2015 LTA Budget. Jean made a motion to approve the 2015 budget and Adria seconded. The budget was accepted unanimously.
Some ways to reduce expenses, especially where it concerned postage costs, were discussed.
Martha provided a recap of LTA’s program and sponsored programs at the 2014 NYLA Conference. The programs were generally well attended, and LTA’s trade show booth allowed for opportunities for some in-depth discussions with trustees and directors. LTA raffled off a $60 membership for one year which was won by Hudson Falls.
Tish discussed LTA’s recent website features and plans for upcoming web services. It was clear that in order to move forward a reliable web provider and having more hands on access to our information was necessary.
Phil presented an update on the STLS regional presentation. It was proposed that the general theme should focus “the roles and challenges of trustees in rural libraries.” LTA Directors proposed that the presentation be held in September. Corning and Watkins Glen were two areas that were brought up as possible locations for the Institute. Phil would discuss details with STLS and get back to LTA’s Board of Directors with additional information.
Adria reviewed the latest developments in preparation for the Syracuse Institute. A planning session meeting would be held in January. Potential sponsorships were discussed, and it was agreed that all LTA Directors would provide a basket from their regions to be raffled off at the Institute.
Adria made a motion to call the meeting to recess at 9:24 pm until the next morning, and the motion was seconded by Kim.
Saturday, November 15, 2014
Call to Order
Bob Presutti reconvened the meeting at 9:10.
Martha reviewed the plan for NYLA’s 2014-2015 legislative session and announced that Advocacy Day would be held on February 25.
The board discussed ways to increase awareness of library legislation for LTA’s members and how to connect members with their legislators more easily.
Mailing for the 2015 Membership Drive was started. The membership committee discussed ways for LTA’s Board to reach out to trustees. The committee urged for continued outreach and direct meetings with local library boards.
As discussed earlier, timeliness and communication of having web services and updates completed and delivered by LTA’s provider remained a challenge.
Adria discussed plans to launch promotions for 2015 awards. Online forms helped in 2014, and would be continued in 2015. Jean offered to chair the award committee to enable Adria to focus on her role as Institute Coordinator, and Jesse also agree to serve on the committee.
Dates were confirmed for the remainder of the year, and through 2015:
Jan 10, 2015 (Conference Call 9-12pm), March 13-14, 2015 (Hampton Inn), June 26-27, 2015 (Hampton Inn), September 11-12, 2015 (Hampton Inn), November 13-14, 2015 (Hampton Inn).
Bylaws had been reviewed by George Wolf. George made some recommendations for changes. The board discussed various was to improve language within the bylaws, and the language of board terms and term limits was discussed. Jean agreed to consolidate the notes and review them with George so they could be presented to the board for review and approval.
A review of the trustee certification program was done, and it was agreed that the education committee would work with Tim on developing an updated version of the program.
The addition of a legislative portal/service to the website was proposed. Details would be worked out after the meeting.
The trustee training committee would be continued and expanded.
It was proposed that LTA make better use of social media, including Facebook and Twitter.
An online calendar where systems could share trustee events would be developed.
Services to reach out to large groups of trustees with common interests were reviewed. Jean made a suggestion that Constant Contact be looked into a resource.
Increasing services for awareness about advocacy and long range planning were recognized as major opportunities. Jean recommended that Tim reach out to Roger Sibley.
Bob moved to adjourn the meeting at 2:35 pm and Bola seconded.
Respectfully submitted by Timothy Gavin, LTA Executive Director