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  • LTA Board of Directors Meeting

    2014-09-20

    MINUTES

    LTA Board of Directors Meeting

    September 19-20, 2014

    Hampton Inn, Albany, NY




    ATTENDANCE:

    Present: Bob Presutti, Martha Anderson, Tish Fontanella, Bola Majekdunmi, Adria Ripka, John McCarthy, Kim Garrett

    Excused: John Eberhardt, Jean Currie, Phil Archer


    Friday, September 19, 2014


    1. Call to Order  

    Bob Presutti called the meeting to order at 7:24 pm.


    1. Public Comment

    No public comment at this time.


    1. Approval of Minutes  

    Martha moved to approve the minutes from the June 2014 meeting as amended, and John McCarthy seconded.  The minutes were approved unanimously.   

     

    1. Introductions

    Jesse Feiler (CEFLS) and George Wolf (MCLS) were introduced to the Board as a potential LTA Directors.  Jesse, George and LTA Directors discussed various ways CEFLS and MCLS could be more involved in LTA, and how LTA could reach out more to other areas.


    1. Treasurer’s Report

             Profit and Loss statements were reviewed.  LTA’s outlook for the remainder of the 2014 fiscal year

    Looked good, but increased membership and sponsorship opportunities were stressed.


    1. President’s Report

    Bob reviewed 2014-2015 committee and chair positions.  Bob stressed the continued importance that membership recruitment and engagement were critical to LTA’s sustainability and that all LTA Directors needed to be actively engaged in the ongoing membership drive.


     

    1. Committees

    Reports:

    • Finance

    Review of the preliminary budget for 2015 was discussed.  To compensate for increased membership services and additional website features expected membership due income was increased.  It was recognized that: increased sponsorships to compensate for services, decreased overhead for Trustee Institute, and a net zero balance for the Institute (or a surplus) were essential moving forward.  The board unanimously approved a $2500 performance bonus to Tim Gavin, Association Manager for services rendered, and an increase of $2500 in annual compensation. A question of how many LTA Directors that LTA could financially support was raised.


    • Education

    Tish Fontanella and Martha Anderson reviewed the Trustee Institute in Tarrytown.  

    Adria discussed plans for the 2015 Institute at Syracuse and ways to reduce overhead.  It was agreed that North Country, Mid-York, Onondaga and Finger Lakes would be asked to host the 2015 Institute.


    Martha reviewed LTA’s program for NYLA’s Conference: “Advanced Trustee Training,” which would be presented by Dick Strauss and Joe Eisner. The outline for the presentation was discussed, as were questions solicited in advance.  Martha also reviewed the co-sponsored programs that LTA would be conducting this year.  LTA has broadened its support and reach to other organizations at the upcoming conference.  LTA Director roles and support at NYLA were clarified.  


    VIII. Executive Session

    Bola moved to take the meeting into executive session at 9:30 to discuss nominations and Kim seconded.  Bola made a motion to come out of executive session at 9:47 and Adria seconded. The board reconvened.  Jesse Feiler was unanimously elected to serve on LTA’s Board of Directors as the CEFLS representative.  George was elected to serve on LTA’s Board of Directors as the MCLS representative.  (5 approved, 1 abstained, 1 opposed.)


    Adjournment

    The Friday portion of the meeting was adjourned at 9:48 pm by Bob and seconded by Bola.


    Saturday, September 20, 2014


    1. Call to Order  

    Bob Presutti called the meeting to order at 9:10 am.


    1. Guests

    Carol Desch joined the meeting at 9:45 am.  She reported on ongoing activities at DLD, including: the summer reading program, the construction grant program (where she noted that there were 200 applications and that the new 25% match for economically disadvantaged areas has been helping), the upcoming Jerry Nichols webinar in December; the “Ready to Read” program, and the E-rate program.  Carol also offered suggestions for topics at the 2015 Trustee Institute.



    1. Committees (continued)


    • Legislation  

    An overview of the Trustee Training Meeting that took place over the summer was reviewed.  Plans to move forward with a planning committee developed in part during the session were announced. Planning sessions would continue be in full partnership with NYLA, PULISDO and other stakeholders.


    Martha reviewed the draft plan for NYLA’s 2014-2015 legislative session.


    The Non-Profit Revitalization Act as its implications for libraries was reviewed.


    • Membership

    The chairs of the membership committee agreed to collaborate on a website article for November which would focus on the 2015 Membership Drive.  There was discussion about how to appeal to more members in the upcoming fiscal year.


    • Nominating  

    Parliamentarian – George Wolf was chosen as parliamentarian.


    • Communications

    Adria and Tish encouraged submissions for material.  Adria mentioned that the fall newsletter would be ready for printing shortly.  Tish remarked that the cooperation from systems to submit material for the website had been outstanding, and reminded all LTA Directors to submit an article if they had a special event or program in their local library or system.  Timeliness and communication of having web services and updates completed and delivered by LTA’s provider remained a challenge.


    • Awards

    Adria discussed plans to launch promotions for 2015 awards. Online forms helped in 2014, and would be continued in 2015.    



    1. Old Business

    Meeting Dates

    Dates were confirmed for the remainder of the year, and through 2015:

    Sept 19-20 (Hampton Inn), NYLA Conference November 5-8 (Saratoga Springs); November 14-15 (Hampton Inn), Jan 10, 2015 (Conference Call 9-12pm), March 13-14, 2015 (Hampton Inn), June 26-27, 2015 (Hampton Inn), September 11-12, 2015 (Hamtpon Inn), November 13-14, 2015 (Hampton Inn).


    Bylaws

    George Wolf was chosen to serve on the bylaw committee in addition to Jean Currie.  Using Jean’s notes from June, more clarification to the bylaws was made after further review.


    The position of Association Manager which had been amended to “Managing Director” (motion to accept the change in position title was made by Adria and seconded by John E, and carried unanimously).  The position of Managing Director was subsequently amended to “Executive Director.”  The issue was called to question by George Wolf. A motion was made by Kim, seconded by Adria and carried unanimously.


    1. New Business

    Institute Locations

    Plattsburgh was chosen as the 2016 Trustee Institute location.


    New Services

    Some items raised for consideration:

    1.  
      1. Members only service(s) on web

      2. More outreach to local libraries and system

      3. At least one regional presentation each year

      4. A members only calendar/event announcement service

      5. Advocacy/legislative section on homepage




    Adjournment


    Bob moved to adjourn the meeting at 2:21 pm and George seconded.  







    Respectfully submitted by Timothy Gavin, LTA Association Manager








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