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  • Board Meeting

    2003-05-02

    New York State Association of Library Boards

    Director’s Meeting

    May 2, 2003

    Westchester Marriott, Westchester, New York


    The meeting was called to order by President Jacknis at 2:03 PM.

    Roll call: N. Jacknis, T. Thompson, E. Apostol, J. Sweet, R. Strauss, J. Hurley, G. Manitzas, N. Simaitis. Excused: E. Field, S. Patton, B. Taber, D. Krogmann.  Francis Picart. Also in attendance was Karen Dyer Association Manager.

    Minutes: A motion to approve the minutes, as corrected, of Saturday March 15, 2003 by G. Manitzas, seconded by T. Thompson; unanimous.

    Treasurer’s Report

    The board received the following documents:

                            Balance Sheet as of May 1, 2003

                            Budget Comparison January 1 through March 2003

                            Budget Comparison January 1 through May 2, 2003

                            Profit and Loss Statement  January 1 through May 2, 2003

                            Fleet Bank Account Statement March 1 through March 31

                            2002 Financial Review from Arthur Venezia, CPA

    Treasurer Dick Strauss noted that the Money Market interest rate is now .85%.

     

     A motion to accept the Treasurer’s Report was made by G. Manitzas, seconded by E. Apostol; unanimous.

     

    Committee Reports

    Budget, Finance and Planning

    No further report.

     

    Education – Trustee Institute
    There are 33 people registered for dinner Friday evening. 50 individuals have registered for Saturday with 80 for lunch. The attendance at the Institute in Rochester was similar to this .

     

    From 8:00-9:00 AM the Greenburg Public Library Cyber Mobile will be at the rear of the Hotel for Trustees to tour.

    We discussed the future use of Video Conferencing to provide more participation by trustees across the state.                                 

     

     

    Page 2

     

     

    The NYSALB web page will include a site for discussion, questions, and answers by members in the near future.

    * Francis Picart arrived.

    The 2004 Institute will be held from Friday, April 30 to Saturday, May 1, 2004 in Albany. Karen will look for a hotel that can accommodate us without having us meet near the swimming pool.  Board members were asked to think of topics and speakers for our programs.

    Joan Hurley and Tina Thompson were thanked for their  work in organizing this years Institute.

    Legislation and Policy

    The next Legislative Advocacy meeting is at LeMoyne College on Monday, May 5, 2003 with 117 registered to attend.

    Membership

    At this time last year we had 302 members; this year we have 352.

    A letter was received discussing the cost of being a NYSALB member.  Francis Picart offered to respond.

    We discussed the use and distribution of the Membership Directory, including an online directory.

     

    A motion not to print a directory this year was made by N. Simaitis, seconded by F. Picart; unanimous.


     A list of non-member libraries was distributed.  Karen was asked to send board members the explanation of the “codes” used for the systems.  She was also asked to update the addresses in this list.                                

    Newsletter
    E. Field has asked S. Patton to serve as editor for the next issue of the newsletter.  The deadline for articles for the July issue is June 10, 2003.

    Nominating Committee
    The following slate of officers was presented by Chair T. Thompson:                                                           President- N. Jacknis
                  1st Vice President- T. Thompson
                  2nd Vice President- E. Apostol
                  Treasurer- R. Strauss
                  Secretary- J. Sweet

    Velma Moore Award                                

    A request for nominations is included in the newsletter.  The deadline for nominations is August 15.

    Old Business

     Karen was asked to re-do the Velma Moore Award Form.

    Communications                      
    Thank you letters were received from the Mid-York Library System and the Hill Family.

     

     

    Page 3

     

    We received an e-mail about the fact that the Institute begins on the Jewish Sabbath.
    This prompted a discussion about the use of e-mail to distribute a survey form to determine:  who might attend an Institute, how far would they travel, etc.

    The next Board of Director’s meeting will be held on September 13, 2003 at the Holiday Inn Express in Albany.

    A motion to adjourn at 4:32 pm was made by F. Picart ,seconded by G. Manitzas; unanimous.

    Respectfully submitted, 

    Jane Sweet, Secretary

     


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