Library Trustees Association of New York
Hampton Inn
Albany, NY

Meeting Minutes

Friday, November 30, 2018 to Saturday, December 1, 2018

Directors Present:Adria Ripka, Martha Anderson, Jean Currie, Edris Scherer, John McCarthy (ED)

Call to Order: President Ripka called the meeting to order at 7:20 pm Friday November 30, 2018

Public Comment: None

Executive Director’s Report: McCarthy discussed the following:

  • Membership database has been pulled into Access
  • Email is in the process of being transferred to the web host
  • The policy database is in the process of being transferred into the new site
  • Videos have been added to the LTA youtube channel
  • An online Trustee Boot Camp is being developed
  • Finances will be assessed when bank account access is given to the ED

Mailing: Adria is putting together a final mailing for the year to maintain perieodical mailing rates for the organization. The renewal form will be one of the pages. Currie suggested we look into our bulk rate status.

John will inquire with Norm Jackniss re the email list he provided how it was used.

The Board recessed at 9:05 pm until Saturday.

Saturday morning agenda: 9:20

Call to order

Martha Anderson in attendance

A summary of the previous night’s business was related to Martha Anderson.

Alterations were made to the final mailing of the year.

A survey of members on the NYLA “merger” will be in the next newsletter

Regional meeting: Ripka contacted Wanda Burchis in the Mid York Library System to start the ball rolling for a regional institute in 2019. Potential topics such as sexual harassment and census outreach, trustee training regulations changes. Regional awards might be an option.

NYLA Recap: Jean pointed out that most individuals were positive about the possibility of a LTA NYLA partnership. 2019 conference is November 13th to 16th. We will be having a booth and sponsoring a workshop. Other orgs that have merged with NYLA were there. Our sponsored workshop was heavily attended and appreciated. Martha will discuss with the presenters the possibility of a follow-up presentation for next year.

NYLA partnership: Discussions of Jeremy Johanesen’s responses to our questions. We would like to keep our 5013c status. NYLA would have more restrictive budget practices.

Currie suggested we need to make extensive changes to our expenditures.

McCarthy and Anderson will be attending conference curator meetings for the 2019 NYLA convention.

Currie will inquire with Johannesen about the budgets of other sections.

Anderson moved to identify the officers for 2019 as Adria Ripka, President; Martha Anderson, Vice-President; Bola Majekodunmi, Treasurer; Mary Ellen Darling, Secretary; John McCarthy, Executive Director. Currie Seconded. Motion approved unanimously.

Currie moved that the President and Vice-President be added to the management of the Bank of America account.

Anderson moved to adjourn at 11:59, Currie seconded. Motion carried