LTA has lots to offer JOIN OUR CHORUS

Whether your library is a small town soprano, a basso in the burbs, or a metropolitan mezzo, LTA serves as your choir, singing the praises of public libraries to legislators and locals alike. With your membership, our choir can get louder, reaching from the vaulted halls of Albany to every corner of the State. We need your support to do even more and to provide more services in 2017 so we can connect trustees throughout the state with the resources they need.


Please Renew Your Membership for 2017 Today!


NEW Recognition program - STAR

Thank you to all of you who renewed in 2016!  Your support made a huge difference.  But we need everyone’s help.  

Every new year is more important than the last for New York State Libraries, because now is the only time we can all do something to strengthen them. The 756 libraries and 23 systems in our state need your best efforts as trustees to succeed as one of the linchpins of our communities.

 

TRUSTEE, the LTA Quarterly Newsletter

LTA is the only organization dedicated to supporting the work of library trustees. Through education, support materials, resources provided through our website, and opportunities to speak peer to peer,  LTA enables your community to be better served..

Connecting:. . . .

LTA brings trustees together from all around the state to our events, from Suffolk to St. Lawrence, and Columbia to Chautauqua, where we discuss the concerns of the smallest association libraries to the largest municipals.  We also connect with other organizations, legislators, and educational providers and try to do the same for you and your local libraries.

Advovcay Day 2016 - The Well

Advocating:

  • Unifies the voices of all NYS libraries into a powerful call to action to our state legislators
  • Strengthens local advocacy efforts within your own communities

 

 

Velma K. Moore Award Winner 2016 -Sam Patton

Recognizing:

  • Highlights the work of exceptional trustees and friends of our libraries
  • Showcases systems and libraries around the state

 

 

 

 

Trustee Institute 2016 Plattsburgh - Terry Kirchner presenting Inside & Outside of Evaluations

Educating:

  • provides new trustees with opportunities for free seminars
  • educates seasoned trustees with monthly emails updates and resources
  • supports resources like our regularly updated website and policy database

 

 

Trustees In The Know - Richmond Memorial Library August 2016

That is our mission: connecting through advocacy, recognition, and education, and part of how we C.A.R.E.

Although we had tremendous momentum this year, with you we can accomplish even more. Our goal is to reach 450 member libraries in 2017. which is 50 more libraries than were members in 2016.

Today we invite you to please consider joining your library in LTA. Considering the guidance needed in addressing library concerns, there may not be a more significant time for your participation to allow for the united effort of LTA.

 

 

The Northern New York Library Network

The Northern New York Library Network was chartered in 1965 to develop research resources and encourage cooperative library projects within its service area, which encompasses Clinton, Essex, Franklin, Oswego, Lewis, Jefferson, and St. Lawrence counties.  Here is a brief overview of some of its major projects:

The Network’s Annual Meeting featured Alison Macrina, Director of the Library Freedom Project. Her presentation focused on the surveillance culture and the effect it has on libraries.

Development of Research Resources: The Network assists libraries and cultural organizations in digitizing historical materials for inclusion on the statewide digital history site NewYorkHeritage.org. Over 100,000 items have been scanned, including high school yearbooks, scrapbooks, historical photographs, and manuscripts. The Network also loads local digital collections onto the Digital Public Library of America to give them increased visibility and utility.

The Network recently opened its Regional Digitization Center, which provides hands-on digitization assistance for libraries and cultural organizations in the region. Network staff provides instruction and project support, including metadata development and hosting of scanned materials on the statewide New York Heritage site. Last year, over 50,000 items were digitized over 400 hours of Digitization Center use.

Resource Sharing: The NNYLN supports regional resource sharing through administration of CCDA grants to university libraries, support of OCLC WorldShare and WorldCat for libraries in need of those services, and through the continuation of ICEPAC and ICICILL, which provide a platform for intraregional interlibrary loan. During the year, the regional catalog grew to 5,335,347 items, and ICICILL underwent several upgrades to make its use easier.  Additionally, the Network supported regional reference sharing by subsidizing to the statewide ASKUS 24×7 Virtual Reference Service.

Recipients of NNYLN Professional Development Grants and NNYLN Technology Services Improvement Grants presented their outcomes at the NNYLN Fall Meeting in Clayton

 

Professional Development: The Network is committed to professional education by providing a wide range of library and technology related training classes- in person or via webinar- designed to meet staff needs in an affordable and timely manner. Also, the Network provides free access to an extensive library of technology training videos through its lynda.com subscription, which is available to all libraries in the region at no charge.

Janet Moore of the Potsdam Public Library was awarded the 25th Award for Excellence in Library Service. Pictured are the staff of Potsdam Public Library and Executive Director John Hammond

Support for Research: The Network continues to improve access to regional and statewide newspaper holdings through its New York State Historic Newspapers project, which recently added 1,242,876 newspaper pages and 112 titles to this fully searchable research database. Additionally, the NNYLN provides several research products to all kinds of libraries in the region- EBSCO Omnifile, Watertown Daily Times online, and FirstSearch WorldCat.

The presenters at our 2016 Annual Meeting. (L-R) Michelle Young - Clarkson University, Kelly Wilson - St. Lawrence-Lewis School Library System, Karyn Norwood - Adirondack Architectural Heritage, Connie Holberg - Jefferson Community College, Jeff Mixter - OCLC, Matthew Corey - North Country Library System, and Ben Carman - Plattsburgh Public Library

Grants Programs: the Network has a robust grants program, including Technology Innovation Grants, Digitization Grants, Professional Development Grants, Student Worker Achievement Awards, and CE Training on Demand Grants. al Reference Service.

The NNYLN Offices in Potsdam, NY.

Empire State Library Network: Through its membership in the Empire State Library Network (ESLN), the Network was able to provide opportunities for statewide delivery (Empire Library Delivery), planning for the future (I2NY initiatives), professional development and conferences, and library advocacy.

Resources and Links

Resources

Links

The following links provide access to useful resources.

  • DLD - Division of Library Development, part of the New York State Library. Librarians, trustees, public officials and community leaders depend on Library Development to help find new ways of making library services and resources available to people of all ages.
  • NYSL - The New York State Library, a part of the State Education Department.
  • NYLINE - New York’s Libraries Information Network. The statewide email discussion group about libraries.
  • NYLA - New York Library Association. The association of professional librarians in New York State.
  • NYLTO - New York Libraries Trustees Online
  • Mid-Hudson Library System
  • The Regents Commission on Library Services - The commission charged with planning the future of library services.
  • NYS Committee On Open Government - Learn your obligations under the State’s Open Meeting, Freedom of Information and Personal Privacy Protection Laws.
  • United for Libraries - Association of Library Trustees, Advocates, Friends and Foundations (a division of ALA)

By-Laws January, 2016

Article I:
Name and Purpose

Sec.1.     The name of the corporation shall be Library Trustees Association of New York State (hereinafter, “LTA” or “Corporation”).

Sec.2.     The purposes of the Library Trustees Association of New York State are:

  • To collect and disseminate information as to the services and activities of libraries and as to ways in which they may be improved or extended
  • To foster, encourage and promote the further development of library services and activities throughout the State of New York, particularly those which may be provided for the public generally
  • To cooperate with boards of trustees of libraries, librarians and state and local officials in planning, establishing and operating regional and county libraries.

 Article II
Membership

 

Sec.1.     There shall be three classes of membership: local library boards, library system boards and individuals. Trustees serving on library boards (local or system) automatically become members when their board joins LTA. A retired trustee or an active trustee whose local or system board is not an LTA member is eligible for individual membership.

Sec. 2     Members shall be entitled to receive benefits as offered by LTA from time to time as determined by the Board of Directors.  Membership shall not confer any voting rights.

 Sec. 3     The dues structure shall be set by the LTA board. It shall be published and become effective on January first of the following year.

 

Article III
Meetings of Members

Sec. 1     General meetings of the membership may be called at the discretion of the LTA Board of Directors. At least annually, the President shall provide a report to the membership of the Association’s activities and current financial status.

 

Article IV
Directors

Sec. 1     The corporate powers of the LTA shall be vested in a Board of Directors.   The LTA Board membership will consist of no less than five (5) and no more than fifteen (15). There may be no more than one (1) Director from any given library system.

Sec. 2     Directors shall be elected to a three-year term. Service shall be limited to three consecutive, three-year terms within a ten (10) year period. The term of all Directors is based on a calendar year (January – December) and will start dated forward or backward to the closest January from their election.  Until his/her term is officially begun, the newly elected director may not vote. 

Sec. 3     Nominations to a term on the LTA Board of Directors shall be referred to the Nominating Committee. The Nominating Committee shall make recommendation(s) to the Board of Directors at any regular Board of Directors meeting, and such vacancy/ vacancies may be filled by a majority vote of those Board members present.

Sec. 4     A nominee must be a trustee of a member library board at the time of election.  A Director no longer a member of a library board may continue on the LTA Board for the remainder of their term and may continue to represent the system of his/her original library board. A Director elected to fill a vacancy caused by the resignation, death, or removal of a Director shall serve the balance of the term of the Director whom they have been elected to replace.  This period will not count towards the new Director’s overall term limit.

If a Director moves into a new system region but is still a trustee of the original library, he/she may continue to represent the original library system for which they were elected for the remainder of their current term.

Sec. 5     Any Director may resign by written notice to the President of the Board, or may be removed for cause by a vote of two-thirds of the Directors.

Sec. 6     Directors shall serve without compensation, and no Director shall directly or indirectly receive any profit from his/her position as such.  Reasonable expenses incurred by Directors in the performance of their duties may be reimbursed when approved by the President or by the Board of Directors.

Sec. 7     If any Director fails to attend three consecutive meetings without notification, whereby such notification shall be considered an acceptable excuse, that Director shall be deemed to have resigned.  The Board has the authority to reinstate said Director upon acceptance of justification for such absences.

Sec. 8     The Corporation shall provide Directors and Officers Insurance and may appoint and pay for legal counsel as needed.

Sec. 9     The Board of Directors may secure the services of an Executive Director.  The Executive Director shall sit as an ex officio, non-voting member of the Board of Directors.  The appointment and contract with the Executive Director shall be confirmed by the Board of Directors.  The term of a personal services contract with an Executive Director shall not exceed twelve (12) months and may be renewed annually.

Article V
Meetings of Directors

Sec. 1     Meetings of the Board of Directors shall be held a minimum of four (4) times each calendar year.

 Sec. 2     All meetings shall be open to the membership with the exception of executive sessions.

Sec. 3     At any meeting of the Board of Directors, those Directors present shall constitute a quorum necessary for the transaction of business, provided a minimum of five (5) Directors are present.  An affirmative vote equal to a simple majority of the quorum shall be required to carry a motion.  At all meetings of the Board, each Director present shall have one vote.  In accordance with New York State Laws, there shall be no voting by proxy.

 Sec. 4    Special meetings shall be for the transaction of only such business as is stated in the notice of the meeting.

Sec. 5     The latest edition of Robert’s Rules of Order shall be used as a guide for the transaction of business.

 

Article VI
Board of Directors Organizational Meeting

Sec.1      The Board of Directors shall hold an annual Organizational Meeting at its last meeting of the calendar year unless otherwise provided for by the Board of Directors.

Sec.2      At the Organizational Meeting the Board of Directors shall transact the following business:

  • Elect officers to take effect the following January.
  • The Treasurer shall be confirmed to sign all checks and other necessary financial documents for the function of the LTA. The signatures of the President and the Vice-President shall be on file at the LTA’s bank or other financial institution whereby any one of these three signatures shall be valid should the Treasurer be unable to perform his/her duties.
  • The President will appoint members of the Association’s committees.
  • Members of the Board of Directors shall receive and adopt a proposed budget for the following fiscal year.

 

Article VII
Officers

Sec. 1     The officers of the LTA shall be a President, a Vice President, a Secretary and a Treasurer. All shall be elected annually by the Board of Directors with the term of office being one year commencing on January 1. The number of one-year terms of office in any given office shall not be restricted. All Officers shall be members of the Board of Directors.        

               The Nominating Committee shall circulate to the Board of Directors the names and addresses of each Director who has expressed interest in an officer’s position at least thirty (30) days before the Board holds its annual elections.  Nominations from the floor are permitted immediately prior to the election of officers.         

Sec. 2     All officers shall hold office at the pleasure of the Board or, until qualified successors have been elected or appointed.

Sec. 3     The President shall be the Chief Executive Officer of the LTA and shall preside at all meetings.

Sec. 4     In the absence or disability of the President, the Vice-President shall preside. In the absence or disability of both the President and Vice President, the President may appoint at Chairman pro tempore to moderate a meeting.

Sec. 5     The Secretary shall be responsible to confirm by signature, notices of all elections, and shall perform such duties that may be delegated to this officer by the Board of Directors.

Sec. 6     The Treasurer shall, with the assistance of the LTA Executive Director, present financial reports, review fiscal policies, procedures and expenditures and perform such other duties as may be delegated by the Board of Directors. 

Article VIII
Executive Committee

Sec. 1     The Executive Committee shall consist of the President, the Vice-President, the Secretary and the Treasurer.  This four-member Executive Committee shall exercise such duties as the Board of Directors may assign.  The Executive Committee shall have the authority to act on behalf of the LTA when it is not possible to call a special meeting to resolve any emergency matter.

 Sec. 2     The Executive Committee shall notify the Board of Directors of any emergency action it has taken on behalf of the LTA within seven (7) days of the decision to take such action.  Final approval of such actions shall be given by the Board of Directors at its next meeting.

 

Article IX
Committees

Sec. 1     The President shall annually appoint members of the Board of Directors to serve on the following Committees of the Board:

               Awards
              Communication
              Education
Finance
              Legislation and Policy
              Membership
              Nominating                                                 

 

The President shall appoint the chair of each committee and shall determine the number of Directors serving on each committee.  The President may appoint ad-hoc committees as necessary.  Committee assignments will be for the calendar year.  The President shall be an ex officio member of all committees.

 

 

Article X
Reciprocal Representations

 Sec. 1      The immediate Past President of the LTA or a representative of the LTA designated by   the President may attend meetings of the NYLA Council as a non-voting representative

of the LTA.  Expenses for such attendance shall be reimbursed by the LTA.  A   representative of NYLA is invited to sit as a non-voting member of the LTA Board of Directors, with any expenses for such representation to be reimbursed by NYLA.

Sec. 2     A representative from other library related organizations may be considered as a liaison to the LTA.  The President may appoint a member of the Board of Directors to act as a liaison to other library related organizations.

 

Article XI
Funds and Securities

 Sec. 1     The funds belonging to the LTA shall be deposited in a general account or accounts in such financial institutions as shall be designated annually by the Board of Directors. .

 Sec. 2     The LTA Executive Director shall be allowed to authorize checks up to an amount that shall be determined by the Board of Directors (the “floor limit”)Disbursements in excess of this designated amount shall be signed by either the President or Treasurer.                                                         

Checks to cover installments of annual contracts that have been set by the Board, regardless of the amount, shall require the signature of the Treasurer.

Sec. 3     The accounts of the LTA shall be reviewed annually by a certified accountant and a report of this review shall be presented to the Board of Directors promptly thereafter.

Sec. 4     The LTA Executive Director shall be bonded.

Sec. 5     The funds belonging to the LTA shall be managed according to the Investment Policy.

Sec. 6     The Finance Committee shall review the LTA funds annually and report the results of that review to the Board in accordance with the investment policy.

Sec. 7     Members of the Board of Directors shall receive a proposed budget for the following fiscal year, at least 15 days before the Organizational Meeting.

 

Article XII
Property and Dissolution

 

Sec. 1     The interest of a member in the property of the LTA is limited to its use for LTA’s purposes.  If the LTA is dissolved, all its property not needed for the payment of its debts and expenses shall be transferred or conveyed to one or more organizations that engage in activities related to library improvement or development and that qualify for exemption under section 501(c)(3) of the Internal Revenue Code for 1954, or similar statutes hereafter enacted.

The Board of Directors shall select the organizations to which such transfer or conveyance is made and shall determine how such property is to be apportioned between them.  In the absence of such a section or determination by the Board, it may be made by a court of competent jurisdiction.

 

Article XIII
Amendments

 

Sec. 1     These By-Laws may be amended at any regular meeting of the Board of Directors by a simple majority vote of the members of the Board as outlined in Article V, Section 4, provided each amendment has been discussed at a previous meeting of the Board.  The proposed amendment(s) shall be presented in writing at least thirty (30) days prior to the meeting at which they will be discussed.

 

 

END

 

Revised and adopted March 2010

Revised and adopted March 2011

Revised and adopted March 2012

Revised and adopted September 2012

Revised and adopted November 2012

Revised and adopted January 2014

Revised and adopted March 2014

Revised and adopted October 2, 2015

Revised and adopted 9 January, 2016

 

(Charter amended to: Library Trustees Association of New York State, 06 Feb 2010)

(Charter amended to: New York State Association of Library Boards, 21 Sep 1973)

(Chartered as: Library Trustee Foundation of New York State, 25 Feb 1949)

 

Have You Renewed Your Membership for 2017?

Whether your library is a small town soprano, a basso in the burbs, or a metropolitan mezzo, LTA serves as your choir, singing the praises of public libraries to legislators and locals alike. With your membership, our choir can get louder, reaching from the vaulted halls of Albany to every corner of the State. We need your support to do even more and to provide more services in 2016 so we can connect trustees throughout the state with the resources they need.

Please Renew Your Membership for 2017 Today!

If you have not received an invoice yet, please click on the links below, or contact Tim Gavin, Executive Director at tgavin@librarytrustees.

Thank you to all of you who renewed in 2016!  Your support made a huge difference.  But we need everyone’s help.  

Every new year is more important than the last for New York State Libraries, because now is the only time we can all do something to strengthen them. The 756 libraries and 23 systems in our state need your best efforts as trustees to succeed as one of the linchpins of our communities.

LTA is the only organization dedicated to supporting the work of library trustees. Through education, support materials, resources provided through our website, and opportunities to speak peer to peer,  LTA enables your community to be better served..

Connecting:. . . .

LTA brings trustees together from all around the state to our events, from Suffolk to St. Lawrence, and Columbia to Chautauqua, where we discuss the concerns of the smallest association libraries to the largest municipals.  We also connect with other organizations, legislators, and educational providers and try to do the same for you and your local libraries.

Advocating:

  • Unifies the voices of all NYS libraries into a powerful call to action to our state legislators

  • Strengthens local advocacy efforts within your own communities

Recognizing:

  • Highlights the work of exceptional trustees and friends of our libraries

  • Showcases systems and libraries around the state

Educating:

  • provides new trustees with opportunities for free seminars

  • educates seasoned trustees with monthly emails updates and resources

  • supports resources like our regularly updated website and policy database

 

That is our mission: connecting through advocacy, recognition, and education, and part of how we C.A.R.E.

Although we had tremendous momentum this year, with you we can accomplish even more. Our goal is to reach  475 member libraries in 2017, which is just 30 more libraries than were members in 2016.

Today we invite you to please consider joining your library in LTA. Considering the guidance needed in addressing library concerns, there may not be a more significant time for your participation to allow for the united effort of LTA.

 

LTA on the Road— Continuing Crucial Connections

What can library trustees do between monthly board meetings to enhance their knowledge of library services and legal and fiduciary responsibilities?

LTA partnered with Southern Tier Library System (STLS) to continue the dialogue begun at the May LTA institute, Crucial Connections. Seventy trustees and library directors met at the Fred and Harriet Taylor Memorial Library in Hammondsport for a two-session weeknight workshop.

Cassie Guthrie reviewed basic trustee roles and responsibilities. Former Executive Director of the Pioneer Library System and present director of the Greece Public Library, Cassie emphasized several priorities for trustees: understanding the services of library systems; hiring, supporting, and reviewing the best possible library director; and working as a team with library director. She encouraged trustees to use the Handbook for Library Trustees of New York States as a guiding resource, not a one-time read.

Conrad Wolan quipped that his immediate response to legal questions from library directors and trustees is “It depends!”  A veteran library litigation attorney, Conrad acknowledged the complexity of laws creating and governing libraries. He walked trustees through the framework of education law, federal and state regulations, and new requirements of Non-Profit Corporate Law. He emphasized the need for clear library policies and frequent review of library by-laws.

Just as libraries reflect and respond to their communities, LTA is committed to addressing specific trustee education needs through additional regional offerings.

The Summer Reading News

New York’s Libraries Information Network <NYLINE@LISTSERV.NYSED.GOV>; on behalf of; Karen Balsen Karen.Balsen@NYSED.GOV
[NYLINE]

Summer Reading News

The Summer Reading at New York Libraries blog is featuring a series of posts, “Summer ReadingHappenings,” that highlight summer reading activities that will be happening across the state.

Check out the first post here: http://www.summerreadingnys.org/2015/06/summer-reading-happenings-week-of-june-28/.

Be sure to check in regularly to see what is going on with summer reading in New York State.

If you would like to see one of your library’s programs featured on the blog, please send pertinent information and any pictures/flyers to Nora Burrows at ora.Burrows@nysed.gov.

Spring Trustee is now posted

View PDF

Advocacy Day Wrap-Up
by Martha Anderson

How does LTA measure the success of the 2015 Library Advocacy Day?

February 25 saw more than 775 library trustees, professionals, and student groups converge on the State Legislative Building – the largest attendance for an Advocacy Day. That translates to a record number of personal sessions with individual legislators.

Enthusiastic advocates filled the “Well” for a noon rally. Several legislators took time to announce their support for budget resolutions for increased library aid. Long standing library champion Hugh Farley, Senate Chair of Libraries and Education Technology, pledged Senate support for increased funding for libraries. Other speakers included Fred Thiele, outgoing Assembly Library Chair, and Long Island legislators, Michael Solanges and Joseph Soladino.

It was the library world’s first look at Tom Abananti, newly appointed Assembly Chair of Libraries and Education Technology. He spoke of libraries as a place to learn and a critical part of education that should be funded as a part of New York’s educational system. He referenced Governor Cuomo’s proposal that the surplus be designated for infrastructure and construction and added “libraries are a ‘road’ forward and a ‘bridge’ to the future.”

Advocates carried the library message to Albany. The Senate and Assembly have demonstrated support for library funding and construction aid through their one-house budget resolutions. The real test is whether the Senate and Assembly hold libraries as priority throughout the budget process.

President’s Memo
by Bob Presutti, LTA Board President

Importance of Library Trustee Training

 Over 6,000 library trustees in New York State are responsible for governing 756 local public libraries with 1,100 facilities.  More than 10 percent are appointed or elected for the first time each year and are in need of basic training.  Library trustees are required by law to be good stewards of $1.3 billion in public and private annual income, $3.3 billion in library collections and several billion dollars in other critical public assets such as library buildings and equipment.  New York is a diverse State and the scope of this responsibility is wide ranging, from diverse urban libraries serving millions of people with budgets over $100 million to rural libraries serving small, geographically isolated communities with budgets of less than $10,000.  Regardless of the size of the community, size of the library or size of library’s  budget, library board members need basic training.

Public and association library trustees and board members are an essential element in providing oversight and guidance to help maintain the effective and efficient administration of a local library.  Library board members who are versed in the powers, functions and duties of their positions, including their fiduciary responsibilities, will be better able to effective oversight and help a library meet its mission and be accountable to the local community, thereby protecting the public interest.

There are no ongoing, comprehensive State-approved education or training programs for newly appointed  or elected library trustees in New York State to inform them as to their fiscal oversight and stewardship responsibilities and to provide them with the current information and tools necessary to successfully carry out this critical policy and fiscal oversight role.

The LTA together with The State Library continues to partner with others to enhance statewide trustee training.  The Regents recognize that trained library boards can save communities money by making informed policy decisions regarding fiscal matters, personnel issues,legal matters and contractual obligations.  Library governance grows increasingly more complex every year, and library board members need basic training during their first year of service in order to understand and effectively carry out their mandated duties and responsibilities.

Your LTA is committed to provide the necessary imputus to secure the training that is so essential.

Get Your Library Questions Answered!
A Service for LTA Members: Ask Joe Eisner

Featured Question:

Is there any statutory requirement that either an association or a public library board hold an annual reorganization meeting?

Answer:
There is no statutory requirement of which mandates that a library board must hold a reorganization meeting at any specific time, if ever. Nevertheless, it may be good practice to do so, but that option would be entirely at discretion of a library board.

While an annual reorganization meeting may be statutorily mandated for school boards and other types of governmental bodies, neither the Education Law nor any other statute mandates that library boards  must  do so. No doubt the by-laws of many library boards, regardless of type, may specify that such a procedure take place at a specific time, but if that is the case, the board can waive or change the time, either  by formal resolution or the acquiescence of a majority of board members. If that occurs, unless otherwise specified in the by-laws, previously elected officers would retain their positions, all resolutions adopted at a previous reorganization meeting would remain in effect until further action by a majority of the board, whether at a formal reorganization meeting or haphazardly at other times at formally convened meetings to conduct board business.

The benefit to a library board of holding an annual reorganization meeting would be to review procedures in effect, such as  the election or appointment of officers, schedule of meeting dates, auditing and payment of bills, and other matters which would tend to  expedite the conduct of board business.

Do You Have a Library Question Which Requires an Answer?

As part of LTA’s expansion of service to aid and assist library trustees and directors, LTA offers members an opportunity to confer with Joe Eisner, free of charge. Joe can be contacted toll-free at 1 (866) 720-8969 or by email at ltafaqjoe@librarytrustees.org.

For more information about Joe Eisner’s experience and background, please click on the “Ask Joe Eisner” tab under “Resources and Links” on LTA’s website.

News from the State Librarian
From the Desk of Bernard A. Margolis,
New York State Librarian and Assistant Commissioner for Libraries

The New York State Library is committed to helping you, as a trustee, to better serve your library and community. Are you taking full advantage of the trustee education opportunities offered by the Library Trustees Association (LTA) of New York State, such as the upcoming 2015 Trustee Institute on May 1 & 2 in Syracuse?  I hope to see you there!

As an appointed or elected library trustee, you have a critically important job to do. Ongoing education about trustee roles and responsibilities is important to your effectiveness, and in turn, to the success of your library. LTA, your public library system, the New York Library Association and, of course, your State Library work together to offer trustees valuable and timely education and training. With over 6,000 library trustees in New York State, trustee training is a big job!  Over ten percent of our library trustees are appointed or elected for the first time each year and are in need of basic orientation and training.

Trustees often share with me the challenges they face in attending in-person training. For some, it’s difficult to carve out time from a busy work week or family life.  For others, it’s the cost or the distance.  The State Library, working in partnership with LTA and with a national organization called OCLC WebJunction, is expanding opportunities for trustee education by offering a variety of free online resources to help library trustees achieve their personal learning goals. Topics range from the basics such as “What Every Trustee Should Know” and “Freedom of Information and Open Meetings Laws for Libraries” to more advanced topics such as “The Critical Partnership: Public Library Trustees and Directors” and “Public Library Finance and the Trustee’s Fiduciary Responsibilities.”

These online resources are available online 24/7 from work or even at home.  They include “live” webinars, “archived” webinars and online courses. “Live” webinars are interactive (with a chat function) and offer an experience similar to professional workshops in an easily accessed online forum. OCLC WebJunction online courses allow you to learn at your own pace. You can even start a course, pause it when other matters require your attention and then pick up where you left off at your convenience.

Information about State Library/LTA webinars for library trustees is located on the State Library’s website at: www.nysl.nysed.gov/libdev/trustees/webinars/index/html . Information about free OCLC WebJunction webinars, online courses and other resources is available on the State Library’s website at http://www.nysl.nysed.gov/libdev/webjunction/index.html .

All of these resources are available to you and your library staff at no charge. Some library systems, or even individual library boards and directors are engaging in blended learning, viewing a webinar together (or individually) and then discussing what they learned as a group.  I encourage you to try out these convenient and easy-to-use online resources. New upcoming “live” webinar topics and dates are announced on the State Library’s official listserv called NYLINE.  To subscribe to NYLINE, please visit the State Library’s website at: http://www.nysl.nysed.gov/libdev/nyline.htm .

See you in Syracuse!

Library Trustees Association (LTA) of New York State
presents the 2015 Trustee Institute – May 1st & 2nd

Crucial Connections

Location: DoubleTree Inn
6301 NY-298, East Syracuse, NY 13057
315) 432-0200 Room Block Code: LTA (Reserve Room by April 10 for Discount)

Hosted by the following systems:  Finger Lakes • Mid-York • North Country • Onondaga County

Please join fellow trustees from around the state as they connect with technology, resources, information, best practices, and each other.

 

INSTITUTE SCHEDULE

 FRIDAY, MAY 1
3:00 – 6:00 pm

GENERAL REGISTRATION AND RAFFLES

3:00 – 4:00 pm

CONNECT WITH LOCAL BUSINESSES: GREENWOOD WINERY TASTING

“Wine Country in the City.” 6475 Collamer Road.  Short drive from the hotel.  (Nominal Fee)

 

4:00 – 6:30 pm

CONNECT WITH TECHNOLOGY, HOST SYSTEMS AND VENDORS FAIR

Hands-on Tech Lab, System tables, and vendor contacts

Cocktails (cash bar), raffles, complimentary hors d’oeuvres

 

6:30 – 8:30 pm

DINNER & PRESENTATION OF Outstanding Trustee and Friend Awards

Opening remarks by LTA Institute Chair Adria Ripka, Host System Directors and closing remarks by Bernard Margolis, Assistant Commissioner for Libraries and NY State Librarian

SATURDAY, MAY 2        

8:00 – 9:00 am

Continuing Registration AND CONTINENTAL BREAKFAST

 

9:00 – 10:15 am

CONNECT WITH WHAT INSPIRES YOU: PART I (Choice of Sessions A, B, C)

 

A.  Connecting with your Community

Presenter: Libby Post, President, Communication Services (Strategies and methods to connect with patrons, politicians and the public.)

B.  Connecting the Numbers

Presenter: Gail Kinsella, CPA, GGMA, Partner at Testone, Marshall and DiScenza (Focus on internal controls, types and purposes of audits.)

C.  Connecting the Legal Lines

Presenter: Robert T. Schofield, Partner and Ellen Bach, , Osterman & Hanna, LLP. (Legal “hot” topics, legal resources, questions and answers.)

 

10:15 – 10:45 am

CONNECT WITH EACH OTHER

Coffee Break and time for networking.

 

10:45 – 11:45 am

CONNECT WITH WHAT INSPIRES YOU: PART II (Choice of Sessions A, B, C)

A repeat of earlier breakout sessions — a chance to connect with one of the other presenters.

 

12:15 – 1:30 pm

LUNCHEON, RAFFLE DRAWINGS & PRESENTATION OF VELMA K. MOORE AWARD

 

1:30 – 2:30 pm

KEYNOTE SPEAKER:

Dr. David Lankes, from Syracuse University. Expecting More from Libraries.

Get a better feel for the big picture as our libraries play a vital role in community engagement.

System Overview - North Country Library System
by Steve Bolton, Executive Director, NCLS

In 1948, an experiment was conducted to see if New York State could promote shared services among small rural public libraries. The site of the experiment was Watertown, New York, and the results would change library service in America.

On the staff were eight librarians to help the member libraries adopt polices, improve their collections, provide reference service and improve funding.  In addition, librarians had to create a regional card catalog from scratch, design an interlibrary loan system, and start a delivery route.  This was a new endeavor in the library world, and people traveled to the system from around the country to observe its progress.

After a successful decade-long trial period, the North Country Library System was chartered in 1958, and what began as an experiment in collaboration led to a statewide network of 23 public library systems, 41 schools systems and nine “3R’s” systems.

Today, the NCLS service area includes Jefferson, Lewis, Oswego, and St. Lawrence counties in rural Northern New York – a geographical area of approximately 6,200 square miles. NCLS provides services to 65 libraries, three reading centers and five correctional facilities.

Over the past 66 years typewriters have become computers and the information from the card catalog now zips through fiber optic connections.  NCLS assists the member libraries in keeping pace with technology by hosting and designing web sites, providing databases, installing secure wireless service, maintaining a circulation system and fixing PC problems remotely.  But some things have remained the same. Librarians conduct classes and workshops for member library staff and trustees on the field of librarianship, including funding, technology, programming, and advocacy. NCLS assists member libraries with all manner of services, from grants and state reports to printing projects and materials repairs. New directors and trustees receive their orientation from NCLS, and our delivery service covers an area larger than the state of Connecticut!

The success of NCLS rests on the continuing close relationship that exists between system staff and the dedicated staff and trustees in the libraries.  The challenges in the North Country remain distances and economics.  (Not to mention our famous winter weather.)

With libraries 70 miles to south, 100 miles to the north and 75 miles to the east from the NCLS Service Center, workshops are increasingly difficult to convene.  We are answering this with more focused regional meetings, webinars, and video-conferences.  The majority of NCLS libraries serve small villages, with populations of a few hundred or a couple thousand.  A group of extremely dedicated staff and trustees provide their patrons with community centers, children’s programs, electronic resources for the life-long learner, and a portal to the information world.

Due to severe cuts in state aid, the cooperative experiment of 1948 is severely challenged today, but the same spirit of innovation and dedication that still infuses North Country library supporters will carry us forward.

From the Editor’s Desk
by Adria Ripka

I sincerely hope that, as you read this edition, all the snow has melted in your area. Growing up in Central New York, snow is nothing new for me, but January and February were brutal. Now that we are well into the new year, it is time to move on to new things as the days get longer.

One major project I encourage you to consider is to attend the 2015 Trustee Institute in Syracuse on May 1st and 2nd. The center pages of this newsletter give you a description of both Friday’s and Saturday’s opportunities to explore new options, brush up on your technology skills, and learn important concepts from accounting and legal professionals. The planning committee has worked hard to provide a mix of learning activities from diverse speakers as well as a chance to meet with other trustees, see vendor displays and also have some fun. Our display area will include a basket raffle and the PAC 50/50 fundraiser. There is no library tour planned this year, but a side trip to a new local winery is part of Friday’s options. Bring your own digital devices and get you questions answered at the Tech Lab.

This year’s Institute is an LTA collaboration with the Finger Lakes, Mid-York, North Country and Onondaga County library systems. I want to thank the System Directors and their support staff who have worked so hard with the planning committee to make the 2015 Trustee Institute an event you don’t want to miss. Steve Bolton (NCLS), Wanda Buchis (MYLS), Amanda Travis (OCPL) and Jean Currie (FLLS) all shared ideas, recommendations, and boundless energy at our planning meetings. With their input, LTA hopes the Institute will meet the needs of the trustees from those systems, as well as trustees attending from other parts of New York State.

If you have already registered for the event, well done. However, it isn’t too late to join us in May. Register on the LTA website or complete the form included in this newsletter and send it in. Each LTA board member and our Executive Director, Tim Gavin, looks forward to seeing you in Syracuse.

REGISTER TODAY! Online or return the form in this newsletter.

2015 LTA Trustee Institute: Crucial Connections

DoubleTree Inn, East Syracuse, NY May 1st & 2nd

LTA members receive significant discounts off Institute Registration.

More information about the Institute and membership can be found on the website.