2018 LTA Institute – Long Island


Marriott Hotel
Uniondale, Long Island

Library as Community: Know Your Aspirations, Plan for the Future

Two-Day Registration:
$195 LTA Members
$265 Non-Members

One-Day Registration:

Friday, April 27, 2018

$85 LTA Members
$120 Non-Members

Saturday, April 28, 2018

$110 LTA Members
$145 Non-Members

3:00 Registration

Appointments with Joe Eisner  – available through registration


Library Features and Future Fair
Cash Bar & Reception

6:30 Buffet Dinner

Adria Ripka, LTA President
Jacquelyn Thresher, Nassau Library System
Kevin Verbesey, Suffolk Cooperative Library System
Other System Directors

Other introductions: Corporate Sponsors

Bernie Margolis, 5 minute welcome

Awards to Outstanding Trustee & Outstanding Friend of Library

Institute Kick-Off Speaker:
Nate Hill, How Trustees Can Facilitate Innovation
Executive Director, Metropolitan New York Library Council (METRO)

After Hours: Long Island Author Panel:
John McCarthy, LTA Director & Author Coordinator

Saturday, April 28, 2018


Registration and Continental Breakfast


Workshop I
The Iron is HOT – Libraries as Innovative & Dynamic Community Catalysts
Presenter: Mary Lou Carolan,
MLS, Director of Cornwall Public Library

Workshop II
Sustainable Thinking: Leading Your Library Forward in Uncertain Times
Presenter: Rebekkah Smith Aldrich
Coordinator for Library Sustainability, Mid-Hudson Library System

Workshop III

Getting to the Next Stage of Community Support—Getting the Most of Out Advocacy and Fund Raising
Presenter: Libby Post, Title
President, Communication Services, Member of American Library Association Advocacy Committee


Coffee Break

10:45-12 noon:



Recognition of Velma K. Moore Award
Speaker: Tim Burke, NYLA President

Wrap Up: Workshop Presenters: What’s Your “Take Away?”





Consider joining us for NYLA’s Library Advocacy Day


Each year library advocates from across New York State converge on Albany to voice their support for funding and policies that benefit libraries. Their efforts have resulted in over $11M in additional library aid since 2011.

To get the basics, including information on security, hotels, and directions click here!

Legislative Office Building
Albany, New York 12207

December 2017 LTA Minutes

Library Trustees Association of New York
Hampton Inn, Albany, NY

Meeting Minutes

Friday, December 1, 2017 to Saturday, December 2, 2017

Directors Present: Adria Ripka, Martha Anderson, Jean Currie, George Wolf, John McCarthy, Edris Scherer, Bola Majekodunmi, Timothy Gavin (Executive Director).

Excused Absence: Phil Archer, Susan Sabers Chapman, Mary Ellen Darling

Guests Present: None

Call to Order:

President Ripka called the meeting to order at 7:42 pm Friday December 1, 2016

Public Comment:


Approval of Minutes:

Moved by Wolf, seconded by Scherer to approve the minutes of 10-11 March 2017. Motion Passed.

President’s Report:

Ripka reported the following:

  •     Making an effort to get representation beyond her term from her region
  •     Working with Tim to handle timeliness of responses from board to the ED
  •     Verify with ED as to best method of contact
  •     Board members need to be more proactive on committee assignments
  •     Financial payouts will be made more monthly
  •     ED is requesting additional amount to hire Assistant for lower level tasks
  •     Gavin requested a more informal and frequent feedback process to prepare for annual review, and requested that feedback is shared dire
  •     Ripka suggested we renew the current contract with ED

Nominations for Officers and Renewal of Terms

  •     McCarthy ended his term
  •     Jean Currie was renewed for another term
  •     Phil Archer was renewed for a second term
  •     Martha Anderson was renewed for a third term
  •     Moved by Wolf, seconded by Majekodunmi, motion was passed
  •     McCarthy was appointed by Ripka as recording secretary
  •     Slate of officers was proposed as such
  •     President: Adria Ripka
  •     Vice-Persident: Martha Anderson
  •     Treasurer: Bola Majekodunmi
  •     Secretary: Mary Ellen Darling
  •     Moved by Wolf, seconded by Majekodunmi, motion was passed

TI 2018 Report and Discussion,

Anderson reported the following

  •     Suggested a structure for the TI, Friday evening and Saturday morning/afternoon
  •     Tim Burke as keynote on Friday night
  •     Two workshop periods Saturday AM, Lunch then awards, Regent, keynote
  •     Discussion of how to best use Joe Eisner in the program
  •     Currie suggested a panel as opposed to a single keynote on Saturday
  •     Anderson estimated food costs at $160, plus $15 for a break.
  •     Block room rate is $157 plus tax
  •     Anderson wants to keep the number under $200
  •     Westchester will promote the event internally
  •     Gavin will make an effort to get NYC systems as sponsors
  •     Anderson said the local system directors wanted educational experiences beyond what the systems offer.
  •     We may or may not have an author panel, but inviting authors is considered
  •     May change how we do gift basket fundraiser
  •     Fee for the conference will be $250 for members and $275 for nonmembers
  •     Forward thinking is the theme (staying relevant)
  •     Dates are April 27 and 28, 2018

The Board recessed at 9:45 pm until Saturday.

The Board reconvened at  11.22 a.m. on Saturday, 2 December, 2018

New Business:

  •     2018 meeting dates:
  •     January 13th, 9-10:30 Teleconference
  •     March 2-3, Albany
  •     Institute April, 27-28, Long Island
  •     June 15-16, Albany
  •     September 7-8, Albany
  •     November 30 – December 1, Albany
  •     Advocacy Day 2018, February 28

Executive Director’s Report:

Gavin reported the following:

  •     Gavin will be taking vacation last week of January into early February
  •     Diane Coyne from Suffolk is being sought for board membership
  •     A trustee from SALS is being considered as well
  •     Nioga library system has registered their entire system as LTA members
  •     Mid York system will be registering for 2017 and 18
  •     Archer could use some assistance on sponsorships
  •     Monday and Tuesday nights are best to contact ED, Saturday mornings also
  •     Mary Jean from Buffalo would like us to come out to their annual meeting in February to do any presentation we would like
  •     We received the DLD data from the annual reports
  •     Trustee Handbook will be reprinted in January after adding missing information.
  •     Survey of new Minimum Standards will be coming out soon

Committee Reports:

  •     The traditional awards will be given at the TI this year
  •     Requests for nominations will be sent out

Majekodunmi noted the following

  •     Changes in reporting were discussed in committee and will be made going forward
  •     2016 budget will be made into Actual numbers
  •     P&L format will be restructured
  •     Gavin is requesting $1000 to hire someone for clerical tasks. Discussion centered on how to structure this.
  •     Minor adjustments to proposed budget from committee were discussed
  •     Majekodunmi moved to approve the proposed 2018 budget, Wolf seconded, motion approved unanimously.

McCarthy noted the following:

  •     Invoices will be going out soon for 2018
  •     A phone script is in development
  •     Blog post is up online to remind people about membership
  •     Facebook hits are increasing
  •     January newsletter will include TI information
  •     Gavin noted Darling’s strong efforts

Old Business:

Annual Plan Progress
  •     McCarthy will inquire about other meeting space options.

There being no other business of the board to discuss, a motion to adjourn was made by Wolf at 1:31 . Motion passed.

Submitted by John McCarthy, Recording Secretary.

Membership Drive

Whether your library is a small town soprano, a basso in the burbs, or a metropolitan mezzo, LTA serves as your choir, singing the praises of public libraries to legislators and locals alike. With your membership, our choir can get louder, reaching from the vaulted halls of Albany to every corner of the State. We need your support to do even more and to provide more services in 2018 so we can connect trustees throughout the state with the resources they need.

Thank you to all of you who renewed in 2017! Your support made a huge difference. But we need everyone’s help.

Every new year is more important than the last for New York State Libraries, because now is the only time we can all do something to strengthen them. The 756 libraries and 23 systems in our state need your best efforts as trustees to succeed as one of the linchpins of our communities.

LTA is the only organization dedicated to supporting the work of library trustees. Through education, support materials, resources provided through our website, and opportunities to speak peer to peer, LTA enables your community to be better served..

Connecting:. . . .

LTA brings trustees together from all around the state to our events, from Suffolk to St. Lawrence, and Columbia to Chautauqua, where we discuss the concerns of the smallest association libraries to the largest municipals. We also connect with other organizations, legislators, and educational providers and try to do the same for you and your local libraries.


Unifies the voices of all NYS libraries into a powerful call to action to our state legislators Strengthens local advocacy efforts within your own communities


Highlights the work of exceptional trustees and friends of our libraries
Showcases systems and libraries around the state


provides new trustees with opportunities for free seminars
educates seasoned trustees with monthly emails updates and resources
supports resources like our regularly updated website and policy database

That is our mission: connecting through advocacy, recognition, and education, and part of how we C.A.R.E.

Although we had tremendous momentum this year, with you we can accomplish even more. Our goal is to reach 450 member libraries in 2018 which is less than 50 more libraries than were members in 2017.

Today we invite you to please consider joining your library in LTA. Considering the guidance needed in addressing library concerns, there may not be a more significant time for your participation to allow for the united effort of LTA.


Cassie Guthrie

Cassie Guthrie

The buzz at the NYLA Annual Conference was EveryDay Advocacy —how to use “conversations, connections, and empowered staff” to gain community support for your library.

LTA sponsored The Care and Feeding of Your Library Director with presenter Cassie Guthrie, Director of the Greece Public Library. Library Trustees and Directors optimize their efforts when they support each other with a clear understanding of delineated responsibilities and a focus on the library mission.

Tim Gavin (LTA Executive Director) Cassie Guthrie (Greece Public Library) Martha Anderson (LTA) Jean Currie (LTA) and Edris Scherer (LTA)

Tim Gavin (LTA Executive Director) Cassie Guthrie (Greece Public Library) Martha Anderson (LTA) Jean Currie (LTA) and Edris Scherer (LTA)

Recognizing the strong connection between Trustees and Friends of Libraries, LTA also co-sponsored workshops on valuable topics with NYLA’s Friends of the Libraries Section (FLS):
· Bringing Friends Back from the Brink
· Building Community when Disaster Strikes
· Friends Choose Their Own Leadership, and
· Best Practices for Management of Friend’s Boards

Paulette Roes (NCLS) Jean Currie (LTA) and Sarah Glogowski (FLLS)

Paulette Roes (NCLS) Jean Currie (LTA) and Sarah Glogowski (FLLS)

A first-time trustee attendee shared this take-away: “NYLA is a great chance for small libraries to get exposed to big libraries and for big libraries to get exposed to small libraries in terms of service population, budget, locality, and programming. What was confirmed at the conference was how wonderful librarians are— smart, committed, and fun!”

Let’s continue the conversation and networking . . . hope to see all of you at LTA”s 2018l Trustee Institute at Long Island (April 27 & 28, Uniondale Marriott).

History of Livonia Public Library:

Celebrating Livinia Public Library 100 Year anniversary 1917-2017

Celebrating Livinia Public Library 100 Year anniversary 1917-2017

The Livonia Public Library serves the community as an educational and cultural center  providing free access to recreational, educational and informational materials and services in both print and non-print. We are members of the Pioneer Library System consisting of 42 member libraries in Livingston, Wyoming, Wayne and Ontario counties.The Gahnyhsas-Tecarnedoi Campfire Girls of Livonia pledged the first $25 for the founding of the Livonia Public Library in 1916. This year they celebrate their 100th anniversary in a big way by renovating their library.

Livonia Public Library - new building renovations

Livonia Public Library - new building renovations

Shared from Frank Sykes, Livonia Public Library Director:

After months of construction, the Livonia Public Library
opened its doors on Saturday, August 26! Celebrating
its 100th Anniversary, the new library is not simply a
building containing books, videos, and computers, but a
vibrant community hub in the truest sense. It is a place
that contains untapped ideas. Conversations not yet
had. Relationships not yet made. It is a library full of
opportunities and potential. The future of possibilities in
this building is only limited by our imaginations!

However, make no mistake about it, this library differs in
our traditional sense of a public library. Instead of a “no”
library: no eating, no drinking, no making noise. This is a “yes” library:

New Children’s section - Livonia Public Library

New Children’s section - Livonia Public Library

YES to eating and drinking. YES to playing and having fun. YES to talking and collaborating. YES to the full use of the library. Your new public library is open and every single person in our community is welcome through its doors!
Your new library has also redefined our approach to its overall mission.


As we strive to serve and improve our community everyday, we are doing it through developing relationships in and around our community. Whether it’s through a partnership with the ARC of Livingston County to acquire a
Healthy Habits vending machine, Your new library has also redefined our approach to its overall mission. As
we strive to serve and improve our community everyday, we are doing it through developing relationships in and around our community. Whether it’s through a partnership with the ARC of Livingston County to acquire a Healthy Habits vending machine,  or collaboration with the Livonia Central School District to host class visits, we are ALL moving forward, together.

Food and Beverage Center - Livonia Public Library

Food and Beverage Center - Livonia Public Library

This amazing library would not be possible without the
involvement of so many people in our amazing community. I would like to start with Livonia Town Supervisor Eric Gott and the Town Board. Without their unwavering support of this project, it would not have happened. Senator Cathy Young: her ability to secure state funds was critical to the project’s success. She has been and continues to be a great champion for libraries. To the Library Board of Trustees: their resolute support, clear vision, and
continuing determination brought this amazing library to our town.
Assemblyman Joe Errigo: for securing funds for the library
improvement project and years of being a great library supporter.
Village of Livonia Mayor Cal Lathan and the Village Board: their partnership and assistance in this project was vital. Town Board liaison to the Library, Angela Grouse: her perseverance, direction, and knowledge throughout this project were monumental.


Thank you to all the donors whose generous support kick-started the drive to close the funding gap. What you all have done for this library and our community will be felt for generations to come.
Library Board President, Mae Sharman: you have been the
energy and life of this project since day one. Your determination and resolve is absolutely amazing. We all owe you our gratitude.

Prepping the new addition -- Livonia Public Library

Prepping the new addition -- Livonia Public Library

The Friends of the Livonia Public Library: as a result of their hard work and dedication, were able to sponsor the Friends’ Alcove, children’s library furniture, donor wall, Reading Patio, green wall, and numerous other purchases throughout the years.


Message from the President of the Library Board of Trustees……….

It has been an exciting year, with the
Livonia Public Library Improvement Project
in full swing. Weather was on our side and
enabled us to proceed on schedule through
the winter doing groundwork and building
the framework.
This endeavor is truly a community-wide
project which will enhance vital services to
all patrons. The dedication and community
support we received from various groups,
individuals, to support from the Town and
Village Board, the Library Board of Trustees
and the Friends of the Livonia Library, Inc,
has been overwhelming and we are very
appreciative. Livonia certainly loves its
Our Library provides free access to
computers, WiFi, books, audios, e-books,
reference materials, magazines, delivery of
library materials to homebound patrons,
children’s story times and Makerspace
STEAM after-school programs for kids and
Director Frank Sykes continues to introduce
cutting edge technology and is committed
along with the staff to deliver the best
service to all who enter the doors of the
Library. His dedication and commitment has
made the Library a community meeting
place. Our goal is to build on what we have
and challenge ourselves to provide more
services and programs when the Project is
On behalf of the Library Board of Trustees,
we excitedly look forward to 2018!


Mae Sharman
Livonia Library
Board of Trustees

Meeting Minutes Friday, March 10, 2017 to Saturday, March 11, 201


March 10, 2017 to March 11, 2017


Present:Adria Ripka, Martha Anderson, Jean Currie, George Wolf, John McCarthy, Edris Scherer, Mary Ellen Darling, Timothy Gavin (Executive Director).

Excused Absence: Bola Majekodunmi, Phil Archer, Susan Sabers Chapman

Guests Present: None

Call to Order:

President Ripka called the meeting to order at 7:45 pm Friday November 11, 2016

Public Comment:


Approval of Minutes:

Moved by Wolf, seconded by Anderson to approve the minutes of 16 January 2017. Motion Passed.

President’s Report:

Ripka reported the following:
Because of the fewer number we will be doing committee work together

Executive Director’s Report:

Need to get Brooklyn and Queens aware of LI events
Gavin will break up list of systems to be contacted
Binghamton is good target because of low membership and upcoming event
Advocacy day: Spirits were down because of lack of sense of efficacy
Minimum standards proposal tells us we need to be more proactive with library partners to briefed before items affecting our member trustees issues are released. Collaboration and communication always make a path towards a successful outcome more likely.

Action Item 1: Resolution on HATS

The Helping All Trustees Succeed curriculum has been endorsed by PULISDO and NYLA. The HATS team, especially given LTA’s long-time support would like LTA formally endorse it as well.

Anderson, Gavin, and Currie noted that strict endorsement within systems has been sporadic.

A motion was made to endorse the HATS training curriculum and promote its use across the state.

Currie moved and Wolf seconded. Motion carried.

The Board recessed at 8:57 pm until Saturday.
The Board reconvened at 9:01 a.m. on Saturday, 11 March 2017

Minimum Standards Changes

Gavin requests that the board review the changes in minimum standards. Asserted that increased standards may not be feasible given that many do not meet current standards. Also there is noted disheartenment that LTA was not put in the loop on the proposed changes prior to distribution.

Darling expressed concerns that stricter standards would make the job harder for libraries and trustees.

Old Business:

2017 Upcoming Meeting dates as follows:

April 22 – Phone conference 10:30 (new on schedule)
June 9-10 Planning Meeting
September 15-16 Albany
December 1-2 Albany

Binghamton 2017 TITK Currie reported the following

May 6 Broome County Public Library
Listed on our website
3 sessions 1h 15m each
Topics include Kinds of Reports and Red Flags boards should be looking for, Conflicts of Interest and Separation of Powers, Impact of New Labor Laws, Rethinking Spaces in Your Library to Increase Efficiency
Lunch provided by Old World Deli
Some systems will be offering scholarships
Currie asked if we should include recognition from the STAR program. Tim mentioned that the public recognition component was considered to be one of the most important parts.

Gavin suggested networking opportunities were considered valuable. Particularly successful ideas from Batavia’s TITK were discussed.
Concern was expressed about sufficient room size if attendance exceeds expectations.

Long Island TITK

August 12 Plainview-Old Bethpage library
Gavin contacted Jackie Thresher ED for Nassau system who is on board and enthusiastic

Joe Eisner will be presenting on due diligence
Anderson suggested that 3 presentations was a reasonable number, was concerned about the time of year causing low attendance
Gavin said next step is to get interested parties on conference call
Anderson said Audits and Efficient Use of space were good topic ideas
Gavin suggested Legal topics were good too
Scherer mentioned Security on the Internet as a potential subject, as well as open meetings law

Committee Reports:


McCarthy and Gavin noted the following:
Everyone will do their own and:
Jean will take care of 4 County
Susan: Chautauqua, Cattaraugus & Nioga
Edris: Brooklyn, Queens, Westchester
Martha, Suffolk
Adria, North Country
Mary Ellen, Clinton-Essex-Franklin
Invoices are in one file but can be extracted for individual libraries
Personal contact is very important


Darling reported
Puts forward something on Facebook at least once a week
Tim said we could pay to increase viewership for individual items
Edris suggested using the events functions for Facebook for regionals


Nothing to report, Committee needs to meet (virtually) with Treasurer

New Business:

Anderson suggested we discuss issues important to libraries
Tim wanted to know about sense of optimism
Currie said her experience is that her local libraries are seeing much greater usage

Scherer said that E-rate funding system changes may bring much more money to libraries, filtering requirements have changed to protect privacy
Currie said broadband access for rural libraries is of concern still
Evaluating Executive Directors is of concern

Gavin proposed that a concerted focus on efforts to get trustees to read handbook is important. The board gave consent.
Gavin pointed out that one of the new proposed standards requires all libraries to be members of good standing in the system in which they reside

There being no other business of the board to discuss, a motion to adjourn was made by Wolf and seconded by Scherer at 11:00 . Motion passed.

Submitted by John McCarthy

NYLA Annual Conference

November 8-11, 2017 — Saratoga Springs, New York
Visit nyla.org/conference for expanded conference information and registration


Some highlights of the LTA sponsored workshops:

*The Proper Care and Feeding of Your Library Director
Sponsor: LTA

You’ve read the Handbook for Library Trustees of NYS and taken advantage of local, state and online trustee training opportunities. What’s next?

Join Cassie Guthrie for a (mostly) light-hearted look at how what trustees do— and sometimes don’t do—impacts their library directors and vice versa.

Track: Administration & Leadership Speaker: Cassie Guthrie, Greece Public Library.

Warren Applegate, Friends of the Kinderhook Memorial Library Hollis Seamon, Friends of the Kinderhook Memorial Library

*Choose Your Local Resources for Successful Fundraisers
Sponsors: FLS / LTA

Two libraries discovered and used their unique local resources to create successful fundraisers in their communities and also found they could measure their accomplishments in unexpected ways.

Track: Administration & Leadership Speakers: Elly Dawson, Victor Farmington Library Warren Applegate, Friends of the Kinderhook Memorial Library Hollis Seamon, Friends of the Kinderhook Memorial Library


Kitty Bressington, Friends of the Avon Free Library Anne Andrianos, Friends of Onondaga Free Library

*Bringing Friends Back From the Brink
Sponsors: FLS / LTA

Presenters represent a small library whose Friends group had been dormant for ten years, and a mid-sized library whose Friends group was adrift with no leadership. Presenters will discuss the value of incorporating a Friends group, where they turned for help, what documents are needed and how to complete them, how they worked with library administrators, where they find good leaders, and what they have been able to accomplish with great success since their groups came ‘back from the brink.’

Track: Administration & Leadership


Kitty Bressington, Friends of the Avon Free Library

Anne Andrianos, Friends of Onondaga Free Library


Courtney Darts, Pro Bono Partnership

*Best Practices for Management of Friends Boards
Sponsors: FLS / PLS, LTA

This discussion of nonprofit boards’ legal and fiduciary duties by the Pro Bono Partnership will help keep the Friends functioning effectively, using their charitable resources appropriately.  The Partnership’s Director of Education will update group leaders on recent changes to the New York State nonprofit laws so they can provide the best oversight they can.  Learn what documents should be kept in your ‘board book’, how technology can be used to conduct board business, and practical strategies for more effective board meetings.

 Track: Administration & Leadership


Courtney Darts, Pro Bono Partnership


Mary Ann Marrero, Friends of the Moffat Library Christine Frisbee, Friends of the Moffat Library Ruth Manyin, Friends of the Moffat Library Kelly Lynch-Moloney, Friends of the Moffat Library

*Friends & Trustees Building Community When Disaster Strikes
Sponsors: FLS / LTA, FFRPL

The speakers will follow the FLS annual membership meeting.  Hurricane Irene struck in 2011, leaving five feet of water in the basement, destroying the mechanicals of the library.  When mold set in, the library was forced to evacuate the building.  Friends of the Library, trustees, staff, and other community volunteers moved the collection to a donated location.  After a design was approved for the renovation, the Friends executed a successful “Get Out the Vote” campaign that approved a $6.9 million bond to rebuild the historic building.  An unexpected benefit was the outpouring of community support for the library, which the Friends leveraged into ongoing financial sponsorship. The Friends’ annual Meet the Authors Luncheon received additional support from contractors and other local businesses. The luncheon has attracted nationally-acclaimed authors and recently has raised over $3,000 annually.

 Track: Administration & Leadership


Mary Ann Marrero, Friends of the Moffat Library

Christine Frisbee, Friends of the Moffat Library

Ruth Manyin, Friends of the Moffat Library

Kelly Lynch-Moloney, Friends of the Moffat Library


*Friends Choose Their Own Leadership
Sponsors: FLS / LTA, FFRPL

After 20 years, the Friends of the Clifton Park-Halfmoon Public Library had grown into a complex organization whose most recent Presidents were taxed to provide the level of leadership needed.  Things came to a head when no one was willing to assume the presidency.  Realizing that the issue was more than just who held office, the group decided to convene their first facilitated Futuring project to capture their activities and analyze ways the work could be divided.  The responsibilities still looked daunting even for two people.  Four well-defined areas emerged: finances including book sales, marketing and technology, coordination between the Friends and the library, and author events.  A four-person presidency, the Quad Leadership Team, was floated and piloted starting in December 2015.

 Track: Administration & Leadership


Wilma Jozwiak, Friends of the Clifton Park – Halfmoon Public Library

Ambika Sambasivan, Fruitfly Consulting

Sheila Morroni, Friends of the Clifton Park – Halfmoon Public Library

Kathy Adam Browne, Friends of the Clifton Park – Halfmoon Public Library